MARKETING EDUCATION

7 Proven Ways To Find Someone’s Email Address

WRITTEN BY JACK BARRON | MARCH 17, 2021 | 8 MIN

When you’re working on an email outreach strategy, you know that you need to work both quickly and smartly to reach as many prospects as you can. To maximise your time and effort, you want to make sure you’re contacting the right people on your first shot. The trouble is that it is not always easy to find someone’s contact information and know it’s correct. Sometimes a simple Google search will help you find what you’re looking for but sometimes you will need another tactic. 

Here are some proven routes you can use to find an email address. 

Visit The Company Website

Companies will often have a contact email address on their website. Going further than this, some companies will list the contact details of individual members of staff which allows them to be contacted directly. It makes sense to include this in your initial research as it could save you a lot of time and energy. Websites will often have a “contact us” or “about us” page or they might even have an “meet the team” page or something similar. If the website does have a contact page, there is also nothing stopping you from reaching out there and asking to connect with the person you’re trying to reach. 

Make An Educated Guess & Then Verify

Emails are usually pretty generic and tend to follow the same pattern. They are usually something like john.smith@companyname.com. The key is finding one email address of a person at a particular company. The rest will then generally follow suit. This process is made considerably easier when you have the full name of the person you’re trying to reach and where their name is something uncommon. When you think you’ve found the email address you’re looking for, there are tools you can use to verify. The tools listed below are just a few that can help.

Use An Email Finder Tool

If you know some details about a person, there are tools that can help you use this information to find an email address. If you have a person’s full name, these tools are particularly useful. There are various different tools available and the one you like will generally come down to personal preference. 

Some examples of these tools are: 

You can usually search by: 

  • Name of the prospect 
  • Website name 
  • Type of industry 
  • Company size 
  • Role and position 

The searches you can make are sometimes limited, especially on a free plan. If you’re looking to go through this process on a large scale, you might want to start by comparing plans. Unsurprisingly the more information you have, the more likely you are to find what you’re looking for. 

Advanced Google Search

What’s the first thing most of us do when we’re trying to find something out? A Google search. Email addresses are no different. A quick Google search of some details might find you what you’re looking for. The trouble with only doing this is that the search results can be overwhelming. If you have guessed an email address and you think you’ve got it right, you can verify using the Advanced Google Search feature. Search the email address as normal but put it in quotation marks. If it’s correct you will then usually see it come up as a search result. If there is no response, it’s likely incorrect and you might want to keep trying.

Advanced Twitter Search

In a tweet, you may have seen someone share their email address. Instead of using the @ sign, however, they might put something like johnsmith at companyname dot com. This helps them make sure they don’t receive a load of spam messages from bots. Using Twitter Advanced Search you can search for a number of keywords that can help you find the email address you’re looking for. Searching words like “at”, “dot”, “email,” and “contact” can help make your search a lot easier. A quick additional tip while we’re talking about Twitter, why not simply try reaching out and asking a prospect for their email address? A simple check of a person’s profile might yield results, too!

Use Your LinkedIn Connections

Many people will include their email address in the contact information section of their LinkedIn profile. This suggests they are open to communication and you can use their email directly. Something relatively unique to LinkedIn is that you can use it to export your connections. This link gives you directions on how to go about doing this. The end result will be a spreadsheet with the email addresses of your LinkedIn contacts. It’s best to use this approach sparingly and avoid regularly spamming everyone on your account. It might get you in trouble with the people at LinkedIn and won’t make you very popular! As with Twitter, the direct messaging feature on LinkedIn is also a great place to simply start a conversation and ask for an email address. 

Sign Up For Their Newsletter

This is a perfect way to find an email address for free. Most websites will ask visitors to sign up for their newsletter before they leave the page. When you do, you will then receive emails from…you guessed it… a company email address! Even if the email address is quite generic, you can reply to the newsletter by simply reaching out with a quick thank you or a question. This is likely to elicit a response and hopefully from an email address you can then use.  It also works to help get a genuine conversation started with the company. Talking of newsletters…if you have your own email list, you also have email addresses right at your fingertips. Using your email marketing software you can find a list of subscribers easily and reach out this way. 

Make Your Email Outreach More Successful

You only have so much time in a day and you need to be using it in the most productive way possible. Email outreach can be tough, especially when you receive lots of “bounce-backs” from incorrect addresses.  Using one or more of the above strategies can help you to improve your email outreach success from the outset and generate more leads for your business.

JB
Jack Barron, Director

Jack is passionate about marketing and helping small to medium-sized businesses thrive. As Director of Invoke Media, he is responsible for overseeing the planning and implementation of every campaign, getting stuck into the execution of successful at every opportunity.

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